All the goods which have been declared for export are listed and described on the front of the form. In addition the shipping information is entered here. For an explanation of the entries which are required please click on the relevant entry field on the form. The explanation will then be shown in this field.

Please note that entries on the form must be typed – otherwise the customs offices are not under any obligation to process the form. Any details which do not apply or are not valid must be clearly corrected by typing 'XXXX' over them.

1 | Exporter

Here you must enter the company name and if applicable the customs number of the exporter. The exporter is the party who, at the time the declaration is accepted, is the owner of the goods or who has the necessary right to dispose of them. For exporters in Germany the customs number is allocated by the RZ Karlsruhe.

2 | Form for the beneficiary

For the exporting country you enter the "European Community" and for the country of destination you can either enter the name in plain text or you can enter the statement: "the state or group of states which is named in Section 5"

3 | Consignee

Here you enter the name and full address of the consignee in the country of destination.

4 | Country of origin

For the country of origin of the goods you enter "European Community" or "EEC".

5 | Country of destination

Here you enter the full name of the country or region of destination to which the goods will be exported in plain text (no country code): e.g. Egypt, Norway etc.

6 | Details of transport

This section is not compulsory but you can use it, for example, to give details of the method of transport.

7 | Remarks

This section is for the entry of important additional remarks about the processing of the export procedure for the goods. In particular you give information here about any available permits which may be relevant for customs clearance:

If for example the export of the goods has already been approved in accordance with the simplified community export procedure, you enter here the number and date of the permit together with the details of the customs office which issued the permit.

If the export of the goods requires a permit and if such a permit is available you must enter the number of the permit together with the details of the customs office which issued the permit.

8 | Sequential numbers, reference numbers, quantity, markings

If the goods consist of more than one item you first enter the sequential number of each goods item here. (If you are using the document together with an export declaration, please make sure that the sequential numbers are the same on both documents.)

You then enter the quantity and type of the packages, together with the standard commercial description of the goods and the identification marks of the packages (e.g. by indicating the DPD parcel label numbers).

9 | Gross weight (kg)

Here you enter the gross weight or other relevant dimensions of the goods which are described in
Section 8.

10 | Invoices

This section is available for you to enter internal company identification numbers – for example invoice numbers or customer numbers for the relevant item. It is not compulsory to complete this section.

On the back of the form the exporter declares that the goods which have been described meet all the preconditions which are required in order to obtain certification. For an explanation of the entries which are required please click on the relevant entry field on the form. The explanation will then be shown in this field.

Please note that entries on the form must always be typed – otherwise the customs offices are not under any obligation to process the form. Any details which do not apply or are not valid must be clearly corrected by typing 'XXXX' over them

1 | DESCRIBE the reasons why these goods (comply with requirements)

Here the exporter gives the reasons why the goods which have been described meet all the preconditions which are required in order to obtain certification. As a rule it is sufficient to enter the designation "Commercial goods" and to declare that the country of origin for these goods lies within the area of the European Community.

In the case of goods which have been produced by the exporter the declaration must show clearly that the goods are products of origin. You are advised to enter the item numbers and the materials which have been used in the production of the goods, with the relevant percentages that have been used in the manufacture or processing of the goods.

2 | PROVIDE the following proof

Here you enter details of the documentation which you can provide as proof of the correctness of the details you have entered above. This can be, for example, long-term supplier declarations or an invoice number with consignment note number showing the date of issue and supplier declaration.