Export and customs information

Clearing customs without concerns.

Export and customs information

Clearing customs without concerns.

Shipping quickly and without complications to almost every country in the world – that’s our field. All goods that are exported have to be cleared and released through customs. We have collected all the important information for you. We also want to offer you the tools to make it easy for you to ship your international parcels.

New customs rules are coming into effect on 1 July 2021. This changes will affect you if you import goods from outside the EU or buy products from web shops outside the EU. We explain these new rules for you here.

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Shipping outside the European Union (EU)

Shipments going outside the EU will involve customs formalities and documents you will have to add. What these are depends on the customs requirements of the country to which you are exporting, the type of product you are shipping and the value of the product.

A commercial invoice for all EU exports

All goods being shipped to countries outside the EU go through customs. Depending on the destination, you must therefore include a commercial invoice. If your product has no commercial value then that’s what you should write on the invoice: ‘No commercial value’..

EUR.1 certificate for discount or exemption from import duties

Do the products you want to ship originate in the EU? Or in the destination country? Then the importer may request a discount or exemption from import duties. If the importer wants to take advantage of this, you need to show the preferential origin (country from which the good or product originated in its entirety, or where it underwent its last essential processing) of the documents. This is done with an EUR.1 certificate.

You must draw up this certificate as the exporter. You can complete a standard form for this and then submit it to customs. You can obtain this form from the Chamber of Commerce. An EUR.1 certificate is mandatory for packages with a value of €6,000 or higher. If the value is below €6,000 then the declaration of origin is sufficient.

The EUR.1 certificate is used for shipping goods within the European Economic Area (EEA). And additionally for the following countries: United Kingdom (after Brexit), Egypt, Algeria, Israel, Jordan, the former Yugoslavia (Bosnia-Herzegovina, Serbia, Montenegro, Kosovo, Croatia, Macedonia), Lebanon, Morocco, Palestine, Syria, Tunisia, Norway, Iceland, Liechtenstein, Switzerland, South Africa, Chile, Mexico, Albania, Andorra, the ACS member countries (states in Africa, the Caribbean area and the Pacific) and the overseas countries and territories.

An EORI number for customs processing

National Customs authorities assign an EORI number to commercial importers and exporters. Private individuals cannot apply for an EORI number. The identification number is used for processing import declarations and Customs handling.

How to apply for an EORI number? You can apply for an EORI number on the website of the Dutch Tax and Customs administration (Belastingdienst). The number consists of a combination of digits which incorporates your VAT number. More information can be found at belastingdienst.nl.

HS coding to classify your product

Customs uses a goods code or European HS code (Harmonised System) to classify products. This code comprises for export 8 digits. By using this code customs authorities know:

  • Which products are in the shipment.

  • How much import duty and other import taxes must be levied on them. Note: If the code is not completed correctly, customs authorities may classify your products in a different product category. This could mean you pay a different rate, and there is also the chance that you may be fined for an incorrect classification. In extreme cases customs may not issue a Customs Release.

  • To determine the goods code of your product, remember that many products are not found literally using their generally-used names.

  • For instance a ‘laptop’ or a ‘tablet’ must be classified as a ‘portable automatic data-processing machine weighing no more than 10 kg’.

Tool:

You can find HS codes to classify your products yourself  via a tool at the tax authorities of the Netherlands. Some HS codes are excluded from shipping to the UK. Check here which ones they are.

Registration with HMRC for the United Kingdom

At the start of 2019, the United Kingdom introduced VAT legislation (VAT notice 1003) that requires the sender to pay the VAT on parcels ≤£135 at all times.

So if you are shipping products with a value of less than £135, register via the HMRC website in the United Kingdom. Once you have registered you will be given a number which you can enter in all of DPD label tools after Brexit. More information about these rules you can find here. When you use DPD's online shipping service as a business shipper, you always enter your HMRC number.

Be prepared and register your business with HMRC.

Checklist for export to the United Kingdom

  • Do you, as a company, already hold an EORI number for export to the United Kingdom?

  • Is it agreed to export your products to the United Kingdom?

  • Do your products carry HS codes? Check the list of excluded codes here.

  • DPD offers the INCO term DAP . Attached is a transport condition with which you want to ship your parcels? Which one do you choose?

    • DAP DP (Duties & taxes Paid – sender pays)

    • DAP NP (Duties & taxes Not Paid – receiver pays)

  • When you use DPD's online shipping service, you automatically choose DAP NP. The DAP DP option is not offered through the online shipping service.

  • Are you sending products with a value of less than £135 to recipients in the UK with DAP DP? You (the sender) are required to pay directly to the HMRC in the UK. Registration is therefor necessary.

  • Each shipment consists of a maximum of 1 parcel. Bulk shipment is only possible after approval of DPD.

  • Submit 100% complete data. Customs wants to know what is in the shipment and that must match precisely the documentation, otherwise the parcel will be returned.

Letting DPD complete the export declaration

If you would like DPD to take care of your export declaration, then you must issue a once-only ‘Agreement to act as direct representative’. This authorisation lets us take care of the customs clearance. You do, however, remain liable for the content of the export declaration. DPD does not take over this responsibility.

You can download the authorisation. Once you have completed it, you can send it to [email protected]dpd.nl.

Have you already authorised DPD? Then you do not have to issue a new authorisation.

Letting DPD complete the export declaration

If you would like DPD to take care of your export declaration, then you must issue a once-only ‘Agreement to act as direct representative’. This authorisation lets us take care of the customs clearance. You do, however, remain liable for the content of the export declaration. DPD does not take over this responsibility.

You can download the authorisation. Once you have completed it, you can send it to [email protected]dpd.nl.

Have you already authorised DPD? Then you do not have to issue a new authorisation.

Export to the United Kingdom

If you have parcels to ship to the United Kingdom, you will be dealing with shipments to a non-EU country and so you must comply with specific customs requirements. The export handbook contains details of all the requirements conveniently grouped together. General information can be found on the Brexit page.

If you are shipping a parcel with a value of less than £135, you yourself are responsible for paying the VAT direct to United Kingdom customs (HMRC). In order to do this, you must register yourself with HMRC.

DPD offers only DPD CLASSIC (B2B), DPD Home (B2C) and DPD International Express in the United Kingdom.

Export and customs information

Shipments going outside the EU will involve customs formalities. You also have to add specific documents to your parcel. Which documents depends on the customs requirements of the country to which you are exporting, the type of product you are shipping and the value of the product.

Could you use a little help with the customs formalities? DPD is happy to help you to ease the customs process.

Export and customs information

Shipments going outside the EU will involve customs formalities. You also have to add specific documents to your parcel. Which documents depends on the customs requirements of the country to which you are exporting, the type of product you are shipping and the value of the product.

Could you use a little help with the customs formalities? DPD is happy to help you to ease the customs process.