Export and customs information
Clearing customs without concerns.
Export and customs information
Clearing customs without concerns.
Commercial invoice required by Customs
Commercial invoice required by Customs
All goods sent to countries outside the EU go through customs. Depending on the destination, you therefore need to enclose a commercial invoice. If your product has no commercial value, then you state 'no commercial value' on the invoice.
Procedure:
-
Draw up your invoice in English
-
Make three copies of the commercial invoice/proforma invoice
-
One for the export country
-
one for the importing country
-
one for the receiver
-
-
Add two of these copies in a packing list envelope and pack the envelope on the outside
-
Add a copy in the parcel itself
On the commercial invoice, a number of fields are mandatory. Use the format for the commercial invoice or pro-forma invoice on the support page.
EORI number
EORI number
An EORI number is assigned to commercial importers and exporters by national customs authorities. Private individuals cannot apply for an EORI number. The EORI number is an identification number used in the processing of import declarations and Customs handling.
How do you apply for an EORI number?
You can apply for an EORI number on the website of the Tax and Customs Administration. The number consists of a combination of existing figures. More information can be found at www.belastingdienst.nl.(Dutch only)
HS coding
HS coding
Customs uses a commodity code or European HS code (Harmonised System) to classify products. This code consists of at least 8 digits for export. By using this code Customs knows:
-
Which products are in your shipment.
-
How much import duties and other import taxes are to be levied on them.
-
Note: If the code is not filled in correctly, Customs may classify your products in a different product category. Your customer may have to pay a different price for this and you may be fined for incorrect classification. In the extreme case, DPD cannot make a Customs declaration.
-
To determine the commodity code of your product, you should take into account that many products cannot be found literally by their most common name. For example, a 'laptop' or a 'tablet' should be classified as a 'p
ortable automatic data processing machine, weighing no more than 10 kg'.
Handy tool
The tax authorities have a handy tool to classify your products yourself. You can find it here.
Search for your product preferably in English so you get the best search results, for example carpet instead of rug. If you use a label tool of DPD, don't forget to add the quantity. For example: wool carpet (2m2)
Register with HMRC
Register with HMRC
The United Kingdom has legislation which makes it compulsory for the sender to always pay Value Added Tax (VAT) on parcels ≤£135. This tax is collected by HMRC (Her Majesty's Revenue Custom).
Do you send products with a value of less than £135?
Export and customs information
Shipments going outside the EU will involve customs formalities. You also have to add specific documents to your parcel. Which documents depends on the customs requirements of the country to which you are exporting, the type of product you are shipping and the value of the product.
Could you use a little help with the customs formalities? DPD is happy to help you to ease the customs process.
Export and customs information
Shipments going outside the EU will involve customs formalities. You also have to add specific documents to your parcel. Which documents depends on the customs requirements of the country to which you are exporting, the type of product you are shipping and the value of the product.
Could you use a little help with the customs formalities? DPD is happy to help you to ease the customs process.
Export to the United Kingdom
Export to the United Kingdom
If you have shipments to the United Kingdom, you will be dealing with shipments to a non-EU country. You will therefore have to meet specific customs requirements.
Checklist
-
Does your company already have an EORI number for export to the UK?
-
Are you allowed to export your products to the UK?
-
Do your products have correct HS codes?
-
DPD offers the INCO term DAP. However you have to make a choice who pays:
-
DAP DP (Duties & taxes Paid - sender pays) Are you sending products to a private person with a value of ≤ £135 based on DAP DP? Then you (the sender) must pay the VAT to HMRC. A registration is then required.
-
DAP NP (Duties & taxes Not Paid - receiver pays) When you use the online shipping service of DPD, you automatically choose DAP NP. The option DAP DP is not offered via the online shipping service.
-
-
Each shipment consists of a maximum of one parcel. Bulk shipment is only possible after approval by DPD.
-
Deliver 100% complete data. If the data is not correct, the parcel will be returned.
-
DPD uses an automated system. Therefore at first no invoice is needed. However, if Customs wants to check your parcel, Customer Service will ask you to send in the commercial invoice. So always keep this at hand.
Letting DPD complete the export declaration
If you would like DPD to take care of your export declaration, then you must issue a once-only ‘Agreement to act as direct representative’. This authorisation lets us take care of the customs clearance. You do, however, remain liable for the content of the export declaration. DPD does not take over this responsibility.
You can download the authorisation. Once you have completed it, you can send it to [email protected]dpd.nl.
Have you already authorised DPD? Then you do not have to issue a new authorisation.
Letting DPD complete the export declaration
If you would like DPD to take care of your export declaration, then you must issue a once-only ‘Agreement to act as direct representative’. This authorisation lets us take care of the customs clearance. You do, however, remain liable for the content of the export declaration. DPD does not take over this responsibility.
You can download the authorisation. Once you have completed it, you can send it to [email protected]dpd.nl.
Have you already authorised DPD? Then you do not have to issue a new authorisation.
